The Desks structure allows you and other Bricolage users to share and
exchange assets.
After you create and save a new asset, it resides on your Workspace by
default. You can then check it in to a Desk to make it accessible to others in
your company's community. Once a user from one Desk edits and approves the
asset, he or she will move it to the next Desk and the process will repeat until
the asset is ready to be published.
A Desk looks and operates a lot like your Workspace -- it's just a common
space version. If a photograph media asset resides on the "Art Desk,"
as an example, any user who has access to the "Art Desk" will have
access to the photograph, though only one at a time can edit it.
Asset Properties (on Desks)
- Title
- Click to preview the asset in another window (except for Templates).
- Category
- Where on the site an asset is published.
- Cover Date
- The date that will be posted with the asset. (this is not necessarily the
publish date, but what appears to viewers to be the publish date).
- Priority
- Tells users how urgent the asset is.
- Check Out
- Brings the asset to your Workspace to be edited. When an asset is checked
out, it is still listed on the most recent Desk and can be viewed there, but
may not be checked out to another user until it is first checked back in to
the Desk. If the asset is checked out to another use, this the name of the
user who has the asset checked out will be displayed, rather than this
link.
- Check In
- If you see this option, it means that you have checked the asset out from
this Desk to your Workspace. To let another user access and edit the
asset, you'll need to click this link to check the asset back in to the
Desk. Double-click to check in thes asset. Or click once to check in the
asset and then do something else with it, such as move it to another desk,
publish it (if you have permision), shelve it (to completely remove it
from workflow), or revert it (to revert all changes made since you checked
it out).
- Move
- This select menu moves the asset to another Desk. This select menu is not
available if the asset is checked out to another user.
- Notes
- View any editorial notes users have attached to the asset.
- Edit
- If you see this link, you currently have the asset checked out. Click to
edit it.
- View
- Click to view the contents of an asset.
- Notes
- View any editorial notes have attached to the asset.
- Clone
- Create a duplicate of the story. Applies only to stories
- Log
- Lists what Desks the asset has been checked in to and displays the
asset's event history.
- Delete
- Deletes the asset. Note: deleting an asset does not expire (remove) the
asset from any of the destinations that it has been published to.
Deleted assets can be reactivated by using the
Include deleted
option in the advanced search to find the asset, checking the
Reactivate
checkbox beside the asset, and selecting Checkout
at the bottom of the search screen.
- Publish
- This link is present only on Desks designated as Publish Desks. To
publish an asset, click this icon and select "Now" to immediate publish the document,
or "Later" to schedule publication for a later time.
- Deploy
- This link is present only on Desks designated as Deploy Desks in Template
workflows. To deploy an asset, click this icon.